Deadlines that keep score.
The 300 log, the 300A posting window, the March 2 ITA submission and the reporting rules that never wait — on one page.
Recordkeeping runs on a calendar.
Most covered employers with more than ten employees must keep injury and illness records — and the year has fixed checkpoints.
- All year: record work-related injuries and illnesses on the OSHA 300 log, with a 301 incident report (or equivalent) for each entry.
- February 1 – April 30: post the signed 300A annual summary of the previous year where employees can see it.
- March 2: covered establishments submit their data electronically through OSHA’s Injury Tracking Application.
- Five years: keep the records at the worksite and available — current and former employees (or their representatives) can request copies.
Separate from the logs: a work-related fatality must be reported to OSHA within 8 hours; an inpatient hospitalization, amputation or loss of an eye within 24 hours. These calls are mandatory and time-stamped — have the procedure written down before you need it.
Logs are the first thing an inspector reads.
Recordkeeping violations are among the most commonly cited — not because employers hide injuries, but because classification is genuinely tricky: first aid versus recordable, restricted duty versus days away, work-related versus not.
A written program review pairs your logs with your actual incident history and closes the gaps before OSHA finds them.
This guide is general information for employers, not legal advice. Rules change and details matter — call (732) 243-8883 to talk through your specific situation. Superior Safety Solutions is a private consulting firm and is not affiliated with or endorsed by OSHA or the U.S. Department of Labor.
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